Which action demonstrates good customer service when handling a customer's inquiry?

Listening actively and asking follow-up questions is a fundamental aspect of good customer service as it demonstrates genuine interest in the customer’s needs. This approach allows the customer to feel valued and understood, fostering a positive interaction. Active listening involves not just hearing the words spoken but also understanding the underlying emotions and needs behind those words. By asking follow-up questions, the representative can clarify any uncertainties, delve deeper into the issue, and ultimately provide a more tailored and effective solution.

Customer service is not only about providing solutions but also about building rapport with the customer. Engagement through active listening creates a more personalized experience and can lead to increased customer satisfaction and loyalty. In contrast, an elaborate explanation may overwhelm the customer, quick answers without engagement might make them feel dismissed, and avoiding eye contact suggests disinterest or lack of professionalism. Hence, actively engaging with the customer by listening and asking questions is the hallmark of exemplary customer service.